Duration

2 days

Aim

No matter who you are or what you do, whether at work or in the community, you are involved in meetings. Meetings are costly, even if they are held in a company boardroom. To ensure meetings are productive and worth the expense involved, three ingredients are necessary: an assurance of closure, a strong chair or leader, and accurate minutes. It has been said that if the minutes of a meeting are not accurate, then the meeting may just as well not have taken place.

If people can’t remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? This workshop will enable participants to understand their role as a minute taker and the best techniques for producing minutes that include all the essential information needed.

Target Audience

All members of staff who are required to record meeting minutes.

Prerequisites

This course assumes no prior training within the subject.

Course Content

 Introduction and Course Overview  The Role of a Minute Taker  The Skills of a Minute Taker  Meeting Agreements  Styles of Minutes  What Do I Record?  Techniques for Preparing Minutes  Taking Minutes in an Interactive Meeting  The Minute Book  Workshop Wrap-Up

Course Objectives

At the completion of this course participants will be able to:  Recognise the importance of minute-taking.  Develop key minute-taking skills, including listening skills, critical thinking, and organization.  Be able to remedy many of the complaints that beset minute-takers.  Be able to write minutes that are suitable for formal meetings, semi-formal meetings, and action minutes.  Be an efficient minute-taker in any type of meeting.  Be able to prepare and maintain a minute book

Course Outline